Administrative Assistant

W Conseil

Administrative Assistant

Le 16 août 2021

W-Conseil is an independent international group based in Luxembourg which offers high-end company domiciliation and administration services. We can rely every day on a strong team of more than 50 people located in Luxembourg, Dubai and Brussels.

Address 10A, rue Henri M. Schnadt, L-2530 Luxembourg

Phone +352 28 37 22 1



  • Report to the Team Manager.
  • Must take into account and understand the administrative procedures and operating rules and apply them consistently.
  • Respect team and individual agendas as set up by Team Manager.
  • Provide back office support to the whole team, under the supervision of the Managers:
    • Assist in drafting service agreements between clients and W-Conseil.
    • Interact with third parties such as advisors, banks, notaries, authorities and public administrations in all aspects of client company life.
    • Assist team with daily secretarial tasks such as payments, drafting communication with clients, filing and copying.
    • Monitor and update client database.
    • Prepare administrative and paralegal documents for companies, such as board meetings, ordinary and extraordinary general meetings, among others.
  • Maintain optimal communication with the hierarchy, the clientele as well as all intermediaries and public administrations.


  • Bachelor or Degree in secretarial studies / administration with an experience in a trust company.
  • Fluency in English and French mandatory, any additional language considered an asset.
  • Good command of the Microsoft Office package.
  • Some knowledge of accounting, tax and legal principles applicable in Luxembourg, anti-money laundering and terrorism financing rules considered an asset.
  • Ability to work under pressure in an organised, accurate and autonomous manner.
  • Proactive approach to daily execution of tasks and sense of initiative.
  • Strong team player work ethic.